As part of strengthening its administrative teams, we are recruiting on behalf of one of our clients two (02) Executive Assistants, who will operate in two complementary sectors related to international mobility:
The first sector focuses on facilitating immigration procedures. The company supports individuals wishing to study, work, or settle abroad by providing personalized assistance in accordance with current regulations.
The second sector is driven by an innovative company developing insurance and bank guarantee solutions designed to support international mobility projects.
KEY RESPONSIBILITIES
Administrative Management
- Receive and process incoming and outgoing mail (physical and electronic)
- Draft documents: letters, reports, account statements, meeting minutes
- Manage and update professional and regulatory documentation
- File and archive physical and digital documents
- Order supplies, materials, and consumables, and verify delivery compliance
Reception and Communication
- Welcome visitors in person and over the phone
- Provide guidance and information to stakeholders
- Manage internal communication and collaborative tools
PROFILE SOUGHT
Education
Two-year degree (BAC+2); a background in office administration is an asset
Experience
Minimum of two years in a similar position
Technical Skills
- Proficiency in Microsoft Office Suite: Excel, Word, PowerPoint, Outlook
- Good command of collaborative communication tools (messaging, video conferencing, shared calendars)
- Knowledge of administrative procedures and writing techniques
- Note-taking techniques
- Skills in filing, archiving, and document digitization
Soft Skills
- Proactive, dynamic, and discreet
- Organized, detail-oriented, and able to prioritize tasks
- Responsive, autonomous, and versatile
- Strong interpersonal and teamwork skills
- Excellent writing and communication abilities
- Adaptable and available
- Comfortable working in project-based environments
Languages
Being bilingual (French and English) is an asset
How to apply?
Send your CV and cover letter to the following address: hr.intern@solutionsrhplusemploi.com
Subject line: Executive Assistant
Deadline: August 15, 2025
